Conference AV Production & Awards Ceremony Hire
Conferences, awards ceremonies and corporate events across Birmingham and the UK — staging, lighting, AV, live streaming and show calling.
Highlights
Atmosphere
Set the scene with lighting, video and immersive audio from the moment guests arrive.
Impact
Visuals and content delivery that keep audiences engaged from the first slide to the final award.
Precision
Show calling and technical direction that keeps everything running smoothly, on time, every time.
Designed to Elevate Your Message
We create environments that feel polished, engaging and memorable. From keynote sessions to award moments, our team blends creative design with technical precision to deliver a seamless experience.
- Bespoke stage and set design
- Dynamic lighting
- Broadcast-quality cameras and visuals
- Presenter support and cueing
- Full technical crew and show calling
What It Feels Like
The room goes quiet.
The lights shift. The moment lands.
Your keynote feels effortless.
Clear audio, smooth transitions, confident delivery.
Your awards night feels like a celebration.
Not a stress.
What We Deliver
Audio & Speech Reinforcement
Crystal-clear PA systems, radio mics and confidence monitoring for every presenter.
Lighting Design
Atmospheric rigs that set the mood — from subtle ambience to dramatic reveal moments.
Staging & Scenic
Bespoke stage builds, branded backdrops and set design that frames your event perfectly.
Screen Systems & Visuals
LED walls, projection and IMAG systems keeping every seat the best in the house.
Technical Management
Show calling, crew coordination and on-site technical direction from first build to final strike.
Hybrid & Streaming
Studio-quality live streams connecting your remote audience to every key moment.
“Cloud One have been a long-standing and trusted production partner for the Arboretum, consistently supporting and elevating our live events year after year. Their ability to understand the emotional and operational nuances of our commemorative programmes, while bringing creative ambition and technical excellence, makes them an invaluable extension of our team.”
Neill Martin-HoareHead of Events — National Memorial Arboretum
Frequently Asked Questions
How far in advance should we book conference AV production?
For larger conferences and awards ceremonies we recommend booking 3–6 months ahead to secure preferred crew and equipment. We regularly turn around smaller events in 2–4 weeks and can move faster when needed — get in touch and we'll be honest about timelines.
Do you provide a show caller and technical director?
We can provide both if you want them, though they are not automatically included on every booking. For anything with a running order, presenter cues and several moving parts we will recommend a show caller and/or technical director and supply them as part of the crew. On the day they manage the running order, cues, video playback, lighting changes and audio mix as one coordinated team.
Can you stream our conference or awards ceremony online?
Absolutely. Live streaming is a core part of our hybrid event offer — multi-camera, broadcast-quality, with on-site presenter feed and Q&A integration. We'll spec the right platform (YouTube, Vimeo, custom RTMP, Teams, Zoom Webinar) based on your audience.
Which UK venues do you regularly work at?
We deliver conferences and awards at venues across Birmingham and the UK, including the NEC, ICC Birmingham, Birmingham Hippodrome, Utilita Arena, Hilton venues, ExCeL London and most major hotel and arena spaces. We hold site-specific risk assessments for many.
Do you handle stage design, set build and graphics as well as AV?
Yes — we offer end-to-end production including bespoke stage and set design, branded graphics packages, lectern and presenter areas, and full lighting design. One supplier, one point of contact, fewer logistics for your team.
What does a typical conference AV quote include?
Quotes are itemised: audio (PA, mics, comms), lighting (stage wash, key, accents), video (LED or projection, cameras, vision mix, content playback), staging and set, crew time (with a show caller where the event needs one), plus logistics. No hidden fees — what you see is what you pay.